Privacy Policy — WebsoftPNG
Website: https://websoft-png.com
Operated by: WEBSOFT-PNG, Papua New Guinea
Privacy Contact: newsletter@websoft-png.com
Effective Date: 15 October 2026
Version: 1.0
1. Introduction
WEBSOFT-PNG (“WebsoftPNG”, “we”, “our” or “us”) respects the privacy of visitors, newsletter subscribers, customers and other users of our website.
This Privacy Policy explains how we collect, use, store and protect personal information when you visit https://websoft-png.com, subscribe to WebsoftPNG Publications, submit enquiries or interact with our website and services.
By using our website, you acknowledge the data practices described in this policy. Where consent is required, we request it separately.
2. Information We Collect
Depending on how you interact with our website, we may collect:
- Email addresses submitted through newsletter subscription forms.
- Names and other details voluntarily provided through contact or registration forms.
- Information submitted in comments, enquiries or service requests.
- Technical information such as IP addresses, browser types, device information and website activity.
- Cookie information used to support website functionality and permitted analytics.
We aim to collect only information reasonably necessary for our website operations and services.
3. WebsoftPNG Publications Newsletter
Visitors may voluntarily subscribe to WebsoftPNG Publications to receive technology news, research developments, innovations, artificial intelligence updates, cybersecurity information and technology stories from Papua New Guinea and around the world.
We use subscriber email addresses to deliver requested publications and related editorial communications.
Our subscription system uses double opt-in, requiring subscribers to confirm their email address before their subscription becomes active.
Subscribers may unsubscribe using the unsubscribe link provided in newsletter emails or by contacting newsletter@websoft-png.com.
We do not sell newsletter subscriber email addresses to third-party advertisers.
4. How We Use Personal Information
We may use collected information to:
- Deliver requested newsletters and publications.
- Respond to enquiries and provide customer support.
- Maintain website security and prevent spam or abuse.
- Improve website content, performance and user experience.
- Administer accounts, purchases and services where applicable.
- Meet applicable legal and regulatory obligations.
Newsletter subscription information will not be used for unrelated marketing without an appropriate basis or consent.
5. Comments
When visitors leave comments, we may collect information entered into the comments form, together with technical information such as IP addresses and browser details to help detect spam.
If Gravatar is enabled, an anonymized identifier derived from your email address may be shared with that service.
Approved comments and associated public profile information may be displayed on the website.
6. Cookies
Our website may use cookies for essential functionality, user preferences, login sessions, security and permitted analytics.
Cookies may also be set by WordPress plugins and embedded third-party content.
Where legally required, we will request consent before using non-essential cookies.
Visitors can manage or disable cookies through their browser settings, although certain website features may not function correctly.
7. Media Uploads
If visitors are permitted to upload images, we recommend removing embedded location information, including EXIF GPS data, before uploading.
Other visitors may be able to download publicly available images and extract embedded metadata.
8. Embedded Content
Articles may contain embedded videos, images, social media posts or other content from external websites.
Embedded content may behave as though the visitor accessed the external website directly.
Third-party providers may collect information, use cookies or track interactions according to their own privacy policies.
9. Email Delivery and Service Providers
WebsoftPNG uses WordPress newsletter and email delivery tools to manage subscriptions and send communications.
Authorized website hosting, email delivery, security and technical service providers may process information where necessary to provide their services.
We do not authorize these providers to use subscriber information for unrelated advertising.
Some service providers may process or store information outside Papua New Guinea, subject to applicable requirements and appropriate safeguards.
10. Information Sharing
We do not sell personal information.
We may share limited information with authorized service providers, where required to operate our website or services, comply with applicable law, protect website security or respond to lawful requests.
11. Data Retention
Newsletter subscription information is retained while a subscription remains active or for as long as reasonably necessary for legitimate administrative, security or legal purposes.
When a subscriber unsubscribes, we stop sending newsletter communications and may retain limited suppression or consent records to respect their preferences and maintain appropriate records.
Comments and associated metadata may be retained for moderation and administrative purposes.
Other information is retained only as reasonably necessary for the purposes described in this policy.
12. Data Security
We use reasonable technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure or loss.
These may include HTTPS connections, restricted administrative access, software maintenance and security controls.
No internet-based system can guarantee absolute security.
13. Your Privacy Choices and Rights
Subject to applicable law, visitors and subscribers may request:
- Access to personal information held about them.
- Correction of inaccurate personal information.
- Deletion of information where appropriate.
- Withdrawal of newsletter consent.
- Information about how their personal information is used.
Requests may be sent to newsletter@websoft-png.com.
We may need to verify the identity of a requester before disclosing or deleting personal information.
14. External Websites
WebsoftPNG Publications may link to external websites, research institutions, technology companies and news sources.
We are not responsible for the privacy practices or content of independent external websites.
Visitors should review the privacy policies of those websites.
15. Children’s Privacy
Our website and newsletter are intended for a general audience and are not specifically directed at young children.
We do not knowingly seek to collect personal information from children without any consent required by applicable law.
If we become aware of inappropriate collection, we will take reasonable steps to address it.
16. Changes to This Policy
We may update this Privacy Policy to reflect changes in our website, newsletter services, technology, operational practices or applicable legal requirements.
Updated versions will be published on this page with a revised effective date.
17. Contact Us
For privacy enquiries, newsletter subscription concerns, personal data requests or unsubscribe assistance, contact:
WEBSOFT-PNG
Papua New Guinea
Email: newsletter@websoft-png.com
Website: https://websoft-png.com